Email is great. Shared files are fast and convenient. At the end of the day though, who is keeping track of all of the files that get passed between team members, managers, and customers on a project? GrandView can keep tabs on the documents and software that get passed back and forth with Electronic Transmittals. By tracking the who, what and when of file transfers Electronic Transmittals inject accountability, ease of use, and customer peace of mind into your project.
Accountability
One of the best reasons to use Electronic Transmittals is accountability. When a document is sent to a customer, GrandView keeps a record of the transaction, and once it has been acknowledged, it cannot be erased from history. This allows project managers to keep a close eye on what has or has not been sent to and seen by customers. You'll never have to hear "I think I sent that last week." or "We never got that file." It's all right there in GrandView.
Ease of Use
With Electronic Transmittals, you'll never find yourself searching your email for that design document your engineer sent out. It's right there in your project in GrandView. Plus, with GrandView's search functionality, you can easily track down files from older projects as well. Once a file has been sent using Electronic Transmittals, that file is easily accessible from one location for you, your project team, and your customers.
Peace of Mind
When a file has been sent using GrandView Electronic Transmittals and acknowledged by a customer or team member, the contents of that file are locked. This allows both project managers and customers to rest easy knowing that the document they read will not change. Revisions and new files are transmitted separately, so all changes are captured in GrandView. This instills confidence in customers and becomes a great selling point when proposing projects.
GrandView Electronic Transmittals provide value to you and your customers that makes your services more desirable and more easily managed by your team.
Jeff Eganhouse
GrandView Business Solutions Developer